3 Easy-to Use Microsoft 365 Copilot Features to Unlock Productivity

Today’s world moves quickly, and professionals from a variety of fields are looking for ways to do their jobs quicker without compromising on quality. When Copilot was introduced last year, there was a lot of excitement. But, many companies and individuals are still not using Copilot to its full potential. We’ll explore three quick, easy-to-use features in this blog to help you get the most out of your Copilot deployment.

Microsoft 365 Copilot is an AI-powered assistant embedded into your M365 applications. Integration with Word, Excel, PowerPoint, Outlook, Teams, and other applications is one of Microsoft 365 Copilot’s features. Microsoft Copilot for M365 turns words into an empowering productivity tool by combining the power of large language models (LLMs) with organizational data. In other words, it is a comprehensive approach to performance, creativity, and productivity that is supported by Microsoft Graph and built on robust large language models (LLMs).

There are three powerful yet easy-to-use Copilot features that can transform the way you work:

1. Integrations of Teams: The Microsoft Office app that has been receiving the most attention from Copilot is probably Teams. Both the administrator and the user must activate transcription in order to use Copilot during a Teams meeting, unless the meeting organizer manually enabled Copilot without transcription. With Microsoft Copilot, Microsoft Teams is now a key part of teamwork. Integrating Copilot within the Teams application has the capability to fundamentally alter the way meetings, work, and conversations are done. Such features as conversation summaries, auto-note taking, and the generation of tasks right from your chats and meetings are being brought into play. All this integration will significantly improve efficiency while preventing any essential aspect from being omitted. With Microsoft Copilot for Teams now being available, users will be able to leverage AI assistance in Teams conversations, channels, and meetings, making teamwork even smarter. Users have real-time access to Copilot with Teams, which they may use to take notes and remember assignments. Thus, it is able to focus on the primary topics of discussion, keeping one in control and structured. In more intricate discussions, Microsoft Copilot can provide clarification and raise follow-up queries. If someone arrives late for the meeting, the Copilot may be asked to summarize the topics covered since the beginning. Furthermore, ask the Copilot, if available, to summarize the transcript rather than reading it in its whole.
2. Use Copilot to Draft: Drafting with Copilot entails utilizing the AI capabilities of Microsoft Copilot to assist you with writing, editing, and even producing material in a variety of Microsoft 365 applications. You can write almost anything if you have both an M365 and Copilot for M365 license. Copilot may use the data in your Microsoft Graph to create a Microsoft Word document that responds to your prompt in either paragraph or bullet point form. You can provide Copilot with prompts, ideas, or even entire documents, and it will use these to either produce draft content or modify already-existing information. This function saves a lot of time, especially for routine communications like status updates, follow-ups, and meeting requests. All of your correspondence would be more professional and the tone consistency may be improved. Copilot can be used to edit text that already exists, change its length or tone, and make other changes. To make the material more grounded, Copilot can even use external knowledge bases, domains you trust, or even files you provide.
3. Integration with Outlook: One of the most effective methods to keep your emails organized, shorten long threads, and come closer to becoming a more efficient working style is to incorporate Copilot with Outlook. With each interaction, Copilot in Outlook learns and adapts to your special behavior and gets better. Companies save time and take additional hours to do high-priority tasks with this approach, which is considered the latest method. It makes the email simpler to read and allows you to write the perfect email. Copilot, for instance, not only compiles all the replies to an email with 20 responses and extensive discussions, but it also gives a synopsis of the matters discussed, the individuals who spoke what, and the overall outcome of the conversations. Copilot in Outlook has three key features: email composition, email summarization, and grammar, tone, and voice correction. In terms of business emailing, Copilot in Outlook is revolutionary and can greatly enhance your email management skills.

Lepide Microsoft 365 Copilot Security Solution helps to monitor and analyze employee interactions with Copilot, including “high-risk” Microsoft 365 Copilot searches. Administrators provide a crucial layer of control to reduce the risks of data exposure by determining user access levels and identifying idle users with enabled Copilot rights. With Lepide, businesses can identify suspicious inquiries, manage access levels, and manage inactive users with enabled permissions by using our security reports for Copilot. This gives our clients command over their important information and enables them to foresee any dangers.

Want to ensure Copilot is being used securely in your organization? Start by setting up a demo with one of our engineers or downloading a free trial.