What is OneDrive for Business and What Are the Benefits?

Philip Robinson by    Published On - 11.25.2020   General

Microsoft’s OneDrive for Business (ODFB) is a cloud storage and collaboration platform, which is easy to use and can be installed on and synced to any Android or Apple mobile device or laptop.

ODFB differs from OneDrive for personal users in a number of ways, some of which include better auditing and reporting, significantly larger storage space, better integration with Office 365 for Business and other cloud-based Microsoft products.

Below is a more detailed explanation of its benefits.

File Sharing and Permissions

ODFB provides more granular control over who has access to what documents, and the actions that can be performed on those documents. You can set an expiry date on a shared link, manage external sharing domains and limit external sharing for specific users. Businesses can also take advantage of the improved capabilities for auditing external sharing invitations.

Data Storage

OneDrive for Business gives business users up to 1 terabyte (TB) of space each, which is far more than what most users would ever use. However, it should be noted that, by default, the data you sync from OneDrive is stored on your local drive.

Naturally, if you are syncing large amounts of data, and if you have limited space on your hard disk, you may run into problems. Fortunately, ODFB provides you with options to control what data is synced to your personal OneDrive folder.

Administrators can easily determine how much storage space their employees are using by visiting the storage metrics page. Of course, this doesn’t give them any information about the amount of storage space available on the employee’s advice.

Sensitive Data Discovery and Protection

With some licenses, businesses can search for sensitive content across SharePoint Online and OneDrive for Business. ODFB recognizes 51 types of sensitive information, which include credit card numbers, passport numbers and Social Security numbers.

Within ODFB, businesses can setup basic security policies and generate reports for documents that contain sensitive information. Businesses also have more control over which devices can access their data, and the IP addresses and domains that users can connect to OneDrive from.

ODFB for mobile

The OneDrive for Business mobile phone application offers a great user experience and is available for both Android and iOS devices. The mobile application allows users to easily share, move, delete and view documents, even when they are offline.

One interesting feature of the ODFB mobile app is the ability to make inline annotations to PDF documents, which includes drawing, highlighting, and commenting.

Version Controls

ODFB provides version controls which makes team collaboration that much easier. The benefits of versioning are that it allows administrators to review or restore previous versions of a document or file, and gives them visibility into who made what changes, and when.

By default, ODFB will keep the last 25 versions of a document, however, this number can be changed in the settings. To use this feature, administrators will need to turn document versioning on in the control panel.

If you would like to see how Lepide helps to audit changes made to OneDrive for Business and ensures its security, schedule a demo with one of our engineers today.

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